Fees

Fees are the core of Feezy. You set up a fee plan once, and Feezy handles the billing, reminders, and receipts from there. This guide uses coaching vocabulary, students, batches, and fees, but everything here works the same for every institute type (members and plans for a gym, tenants and rent for a PG).

Types of fee plans

Feezy supports two common shapes of fee:

• One-time fees. A single amount with a single due date: an admission fee, an exam charge, or a materials cost. Staff can also charge a student a one-off amount, such as an exam retake charge, directly from the student's page without setting up a plan first. Each institute switches this quick-charge option on for itself in Settings.
• Recurring monthly fees. The same amount billed every month, for tuition, membership, or rent. You pick the billing day once and Feezy bills on that day every month. Fees set to the 29th, 30th, or 31st land on the last day of shorter months, so nothing drifts or doubles up.

Academies that bill per term create one fee per term, each with its own due date; reminders and receipts work exactly as they do for monthly fees.

When you create a fee, Feezy blocks obviously wrong entries, such as a due date in the past or a zero amount, and asks each fee to have a unique name so reports stay unambiguous.

How installments are generated

For a recurring fee, you do not create each month's bill by hand. Pick a start date, and the schedule is worked out automatically. Feezy then generates each installment on its billing day in the background.

On a student's page, unpaid amounts are split into three clear sections: Overdue, Billed, and Upcoming, so you can see the next installment before it becomes due without wading through a year of future entries. If a student joined a while ago, you can set their enrollment date while adding them so past installments are billed correctly from day one.

Due dates and payment links

Every installment has a due date, and reminders can be timed before or after it. The moment a fee is created, it also gets a permanent payment link and QR code branded with your institute's name and logo. The link never expires and always shows the current amount due, automatically reflecting any late fine, partial payment, or refund. If the fee is already fully paid, the link simply says so.

Discounts

Discounts are attached to a fee when you create it and are applied automatically to every eligible installment. A discount can be limited to a specific date range, useful for early-bird pricing. You can also waive a specific installment entirely, and a fully discounted installment will never show up as overdue.

Late fines

Overdue handling is automatic. Every night, Feezy checks for overdue installments and applies your configured late fine, respecting the maximum cap you set. Fines can be set to apply for only a limited number of months, and parents are notified whenever a fine is added. If needed, a fine can be forgiven later without disturbing the rest of the bill.

Write-offs

Sometimes an amount will genuinely never be collected. A write-off, full or partial, records that honestly instead of leaving the amount as permanently overdue. Write-offs go through an approval step before they affect a student's balance: the administrators who can approve are emailed instantly and can approve or reject the request from the dashboard or from the student's own page. Pending and completed write-offs are shown clearly on the student's page, and write-off totals appear alongside Collected and Outstanding on batch and fee pages, so nothing is hidden in the numbers.

Cancelling a fee

An overdue or upcoming fee can be cancelled directly from a student's profile. A reason is required, and every cancelled fee keeps a full record of when it was cancelled, by whom, and why. Cancelling updates the screen immediately, and removing a fee from a student or a batch stops all future billing for it. Nothing is silently deleted; the trail stays visible.

Receipts and receipt numbers

Every payment produces a receipt with a real sequential receipt number, unique to your institute, shown identically on screen and in the downloaded copy. Receipts carry your institute's logo and contact details, show the exact amount down to the paisa, and are labelled Tax Invoice only when tax actually applies. If your institute is registered for GST, the downloaded receipt includes proper GST details. Parents can download receipts from their own dashboard, and staff can download one from any paid fee row.

Where to go next

Manage all of this at app.feezy.one. If something about your fee setup does not look right, write to hello@feezy.one or reach us on WhatsApp support.